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Account Overview

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  1. Overview 
    1. Subscriptions 
    2. Recent Activities  
      2. Invoices
      3. Transactions
      5. Statements
      7. Comments
      9. Communications  
    3. Account Hierarchy  
  2. Payment Methods 
    1. Add Payment Methods
    2. Edit Payment Methods

Overview 

The Account Overview page is where you will land from the Account Search.

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  1. Parent and Child Accounts associated with the current Account can be viewed from the dropdown arrow next to the Account holder's name.
  2. The blue overview card at the top of this Overview tab displays general account information like the Account Balance and Next Bill Date.
  3. In the upper right side of the Account > Overview page is the Total Account Balance. The total account balance is displayed by default.
  4. You can view the Past Due Balance, Payment Awaiting Application, and Unapplied Service Credits by selecting the dropdown arrow to the left of the Total Account Balance. Once you have made a selection here, CCP will remember your selection for the next time you log in.
  5. To the right of the Total Account Balance is a Make Payment button which allows you to make a payment directly from the Account Overview. See Payments to learn more about making payments.
  6. Select the drop down arrow at the bottom of the blue overview card to expand more Account Details.

Below the overview card are sub-tabs that allow you to quickly view the account's Subscriptions, Recent Activities, and the Account Hierarchy.

Subscriptions 

Select the Subscriptions sub-tab from Accounts > Overview to view a list of the account's Subscriptions and their details. You can filter through an Account's Subscriptions by selecting a column heading. You can also expand a Subscription to view more details about it.

Note: The following terms commonly used in Aria Billing are now associated with new CCP terminology as shown in the following table. 

Aria Billing CCP
Master Plan Instances Subscriptions
Supplemental Plan Instances Add-Ons

 

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Recent Activities  

The Recent Activities sub-tab within the Account Overview screen allows you to easily access up to date Account information and your most recent account activity.

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Invoices

To view a list of recent invoices for the selected Account, open the Overview screen then select Recent Activities. From the dropdown menu choose Invoices. A list of invoices will populate starting with the most recent. 

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  1. Select the dropdown arrow to the left of an invoice to expand view information related to the invoice like Line-items, Transactions, and Statement.
  2. Select the row actions  ⋯  to the right of each invoice line to view options for the selected Invoice.
  3. Selecting View/Print will open a pop-up preview of the Invoice and allow you the option to print the Invoice (the invoice will display based on the selected invoice template added to the account).
  4. Selecting Download will save a copy of the selected Invoice to your computer. 

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Transactions

To view transactions for the Account, open the Overview screen then select Recent Activities. From the dropdown menu click Transactions. A list of recent Account transaction details will populate.

Select the row actions  ⋯  on the right of a transaction line to Void a transaction directly from this grid. Voiding a transaction will display a confirmation window where you can specify a reason code and leave a comment. The voided transaction will then be displayed with a red strike through.

Note: Voiding is disabled for refunds and previously voided transactions.

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Statements

Statements can be found by navigating to Overview > Recent Activities > Statements. Select the dropdown arrow to the left of a Statement to expand and view a list of transactions that the Statement contains.

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Comments

Comments made on the Account can be found from the following navigation Overview > Recent Activities > Comments. Hover over a comment or comment date to view a more details.

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Communications  

To view Communications, navigate to the Overview screen, then the Recent Activities tab. Expand the dropdown menu and select Communications.

To resend a communication, expand the message with the dropdown arrow to the left of the subject line. The full message will be displayed along with relevant details. You can edit the email address if a correction needs to be made. Click the Resend Message button. A new communication will be sent and a new record will be immediately created and displayed in this Communications grid.

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Account Hierarchy  

From the Account > Overview screen, select the Hierarchy sub-tab to view a graphical representation of the account’s structure including any parent or child accounts and their relationships.

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  1. Click on the grid actions ⋮ within each account card to view more details about that account.
  2. An arrow may appear to the right of the child accounts within the hierarchy diagram indicating that there are additional siblings beneath this parent account. Select the arrow to view more sibling accounts.
  3. A number beneath a child account indicates there are child accounts beneath that child account. Click on the number to expand the hierarchy further.
  4. At the bottom of each account card the status of the account is displayed indicating if the account is active, archived, pending activation, or cancelled.
  5. The hierarchy related to the current account can also be displayed in a list format at any time by clicking the dropdown next to the account holder's name located in upper left of the content area beneath the navigation breadcrumbs.

Payment Methods 

Select Account > Overview from the side navigation panel. From the Overview page, select the Payment Methods sub-tab. This tab shows a list of existing Payment Methods that have been created or used for the current account.

Add Payment Methods

Navigate to Account > Overview > Payment Methods. This tab displays a list of the Payment Methods associated with the current account. From here you have the ability to create new Payment Methods for the current account. Select the Add New Payment Method button. 

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A pop-out drawer will open prompting you to enter all of the necessary information for the new account Payment Method you are creating. You also have the option to enter a Billing Contact associated with this Payment Method. Remember to save your new Payment Method by clicking Add Payment Method before closing the screen.

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Edit Payment Methods

From the Payment Methods sub-tab you can update or delete any existing account Payment Method by selecting the row actions  ⋯  next to that Payment Method.

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To learn more about accounts, visit the Aria Billing Cloud Account Management page.

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